Primary Duties

Nature of Work:

This is an advanced classification that performs specialized clerical work of an administrative nature of varied scope and complexity requiring a broad knowledge of standardized policies and procedures, and confidentiality in the disposition of work matters.

Work requires significant independent judgment, problem solving, and decision making skills within prescribed limitations. Interprets guidelines to specific situations that are not covered by policies or procedures.

Work includes the maintenance of various record systems, the creation of reports involving payroll, employee, student, departmental records, and statistical data. Work also includes composing routine memoranda, correspondence and written materials requiring knowledge of institutional policies and procedures, scheduling meetings, and making travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.

Occasional supervision and oversight is provided to employees in this classification.

Examples of Work Performed: 

• Oversees general office operations; processes and maintains necessary paperwork, records and files required to support academic programs.
• Maintain positive customer service to faculty, staff and students.
• Provide clerical support for faculty and staff including meeting minutes, scheduling rooms, organizing documents.
• Assist with purchasing and travel coordination.
• Oversee and manage the financial budgets for the School of Science, Health, and Criminal Justice including all of the departments; coding and processing purchases and other expenditures, and monitoring all school budgets.
• Oversees and manages the personnel function for the School of Science, Health, and Criminal Justice. Duties would include employment contract recommendation preparation, faculty load calculation, verification, load analysis, and annual faculty scheduling.
• Assist with contract recommendations and overload computations
• Assist with projects, meetings, and everyday tasks
• Assist dean in building maintenance and technology or equipment needs
• Assist and monitor in dean’s schedule (appointments, meetings, etc.)
• Collect and compile faculty packets for evaluations (include their Faculty Information Form, any applicable course evaluation results, etc.)
• Assist department chairs with course schedule process. Work with the Records and Registration office to ensure accuracy of all course scheduling
• Course related (a) Collect/maintain current file Faculty Syllabi each semester (1x/semester). (b)Monitor low enrollments with Department Chairs/Dean & Communicate with the Office of the VPAA.
• Working with other school staff, update graduate course rotation for all graduate courses for the website.
• Working with other school staff, assisting in marketing development and implementation: (a) Work with College Relations to update website and all program sheets/brochures for all programs. (b) Create and/or post slides for kiosk school/WSC announcements (ongoing). (c) Working with other school staff, update all display marketing materials for recruitment. (d) Working with other school staff, manage and post content on school social media accounts.
• Coordination and planning of SHC events and functions
• Maintain any school memberships and distribute information pertaining to the memberships regularly
• Software Usage: EMS, Firefly, Concur, WebFocus, Wildcats Online (PeopleSoft), SAP, Microsoft Office
• Other duties as assigned

Compensation Details

Minimum Annual Salary is $39,179.

Benefits

Wayne State College has an outstanding benefit package.

Benefit coverage begins the first day of the month after employment starts.

HEALTH AND DENTAL

Coverage through Blue Cross Blue Shield of Nebraska with two options: a Preferred Provider Plan (PPO) with a $650 deductible

or a High Deductible Health Plan (HDHP) with a $3,800 deductible.

• Preferred Provider (PPO) = $650.00 deductible, co-insurance 80/20, out of pocket maximum is $4,600. Co-pays are

$35 for primary physician, $55 for specialty physician or urgent care, $85 for ER visits. This plan includes a prescription

discount.

• High Deductible Health Plan (HDHP) = $3,800.00 deductible, co-insurance 90/10, out of pocket maximum is $4,350.

Health Reimbursement Account funded by WSC for out of pocket expenses.

• Dental Plan includes two oral exams/cleanings each calendar year with no deductible. Any restorative or maintenance

services cost a $25 deductible per year.

VISION

Coverage through Ameritas-VSP; $20 deductible for an annual exam; coverage includes specified maximums for lenses and

frames and a discount on contacts.

LIFE INSURANCE

All full time employees receive a term life plan with a death benefit of $30,000. Optional supplemental coverage is available.

RETIREMENT

Voluntary contributions are available for full time employees. Once employees meet the minimum age requirements,

employees will contribute 6% of gross salary on a pre-tax basis and WSC contributes 8%. Employees are fully vested from the

first date of contributions. Employees may contribute up to what law allows each year.

PAID LEAVE PROGRAMS

Full time employees receive sick leave, vacation leave, 6 days of bereavement leave, and 13 paid holidays.

ADDITIONAL BENEFITS AVAILABLE

Long Term Disability, Flexible Spending Accounts (FSA), Tuition Waivers, Employee Assistance Program (EAP) and Wellness

Programs.

For more information on benefits please go to wsc.edu/hr and click on Benefits.

How to Apply

For more information or to apply, please use link below:

https://jobs.nebraska.edu/job/Office-Assistant-III/678-en_US/