Primary Duties
This is a Mayor-appointed position under the supervision of the City Administrator. Performs a variety of complex and routine supervisory and clerical duties in the administrative affairs of the City.
ESSENTIAL JOB FUNCTIONS • Posts required notices for all regular and special meetings of the City Council as required by law; • Attends and prepares minutes for all regular, special and emergency meetings of the City Council, Work Sessions, Subcommittees, pension committees, Northeast Nebraska Solid Waste Coalition and others; • Coordinates all aspects of City Council agenda packet preparation, publishing and distribution to media, staff and elected officials; • Serves as the central point of contact for the Mayor and City Council, researching and providing information upon request; • Accepts and processes public records requests in accordance with Nebraska Law; • Drafts proclamations, legal publications and notices including meetings, hearings, ordinances, resolutions and others; • Preparation of official proceedings; • Processes all documents from City Council meetings; • Files and records documents with the register of deeds and other government agencies as required by law; • Files all necessary documents for permanent retention; • Assists with the preparation of the annual Administration budget; • Maintains daily response to telephone inquiries from staff and citizens; • Processes and distributes all claims filed against the City; • Processes liquor applications and renewals; • Researches records for departments and divisions; • Destroys records according to statutory retentions schedules; • Obtains disclosures on a yearly basis; • Arranges the use and schedule of the City Council Chambers; • Issues licenses, e.g. pet, bike, tobacco, antique, secondhand, salvage yards, etc.; • Update the City of Norfolk website pages for Administration and Finance; • Prepares census information/redistricting; • Provides general administrative support to the City Administrator and Human Resources Director; • Other duties as assigned.
Required Knowledge, Skills, and Abilities
Must have general knowledge of State statutory requirements for first class cities, especially as it relates to clerk’s responsibilities, e.g. Open Meetings Act, Public Records Requests, Roberts Rules of Order and Records Retention; must be self-motivated and driven, with meticulous attention to detail; must have excellent time management and organization skills; must have sufficient writing and composition skills to ensure the proper preparation of proceedings of all meetings; must have both oral and written communications skills; must have ability to maintain confidentiality; must be able to work some evenings and early mornings.
TRAINING, EDUCATION, EXPERIENCE AND QUALIFICATIONS Associate’s degree in paralegal, public administration, business administration or related field is required. A Bachelor’s degree is preferred and/or a combination of experience in law or government work. Must obtain Municipal Clerk and Notary Public certifications.
Compensation Details
Salary $5,544 - $7,621 per month.
Benefits
Excellent benefit package.
How to Apply
Apply at www.norfolkne.gov/humanresources or Human Resources Office, 309 N. 5th Street, Norfolk, NE 68701, (402) 844-2010. Submit resume and cover letter along with completed application. Closing date is July 12, 2024. Open until filled. EOE