Primary Duties
DEFINITION
Under the direction and supervision of the Housing Director (Executive Director), performs a large variety of accounting, administrative, and professional procedures in the operation of the Housing Division.
ESSENTIAL JOB FUNCTIONS
• Property Management & Tenant Services
• Manage tenant records and communications for multiple housing properties including River Fork Villas I & II, Meadow Ridge Estates, Royal Oaks Estates, NHDC Skyline, Boulevard Village, and future developments.
• Handle tenant lease-ups, move-ins, move-outs (including calculating rent, deposits, damages, and refunds), and annual recertifications.
• Maintain accurate waiting lists and ensure timely delivery of 7-day notices and late fees as per policy.
• Conduct interviews and complete initial certifications for new tenants.
• Track and report overdue rent to the Executive Director monthly.
• Financial Management & Reporting
• Process monthly rent invoicing, payment receipts, and accounts payable using PHA-WEB Software.
• Perform monthly bank reconciliations and generate financial reports (e.g., Profit & Loss, Balance Sheets) for all housing entities.
• Maintain Excel spreadsheets for year-end audits and reconcile with PHA-WEB financials, including journal entries.
• Prepare monthly and quarterly financial reports for board meetings and external agencies (e.g., MHEG, US Bank).
• Assist with the preparation of annual budgets and insurance audits.
• Create and submit 1099s and 1096s annually.
• Prepare invoices for title companies related to home construction projects.
• Compliance & Data Management
• Keep the COL NIFA site updated for applicable properties.
• Maintain accurate and organized files for tenants and accounts payable across multiple entities.
• Maintain construction cost tracking spreadsheets for NHDC and the Northeast Nebraska Regional Land Bank to reconcile with PHA-WEB after home sales.
• General Office Support
• Prepare all bank deposits (to be delivered by the Executive Director or Housing Program Manager).
• Assist customers and answer phones as needed.
• Perform other duties as assigned.