Office Manager- Finance Division
  • Job Posting Expires: 7/31/2024
1M ago
$60,000 to $80,000
Full Time
No
Administrative, Support and Clerical
2-4 Years
2Year
Primary Duties

Under the direction of the Finance Officer, performs a variety of complex and routine supervisory and clerical duties in the financial administration of the City. In addition, manages and supervises the Administrative Assistant III and the Account Clerk III positions.

ESSENTIAL JOB FUNCTIONS • Supervises and/or prepares daily deposit; • Monitors posting of cash receipts and all billings by the City; • Prepares monthly analysis of city accounts at depository bank; • Processes investment of surplus City funds; • Monitors cash flow and pledging requirements; • Supervises all aspects of accounts receivable; • Monitors accounts receivable statements, past due accounts and special assessment payments; • Solicit and analyze banking proposals for banking services; • Monitors and handles bankruptcy notices; • Files liens against properties for miscellaneous special assessments, e.g. mowing, weeds, tree removal; • Prepares Deed of Trust and Mortgage releases; • Reconciles Credit Bureau Services report with General Ledger; • Maintains weekly billing; • Prepares monthly reconciliation of Transfer Station and Northeast Nebraska Solid Waste Coalition (NNSWC) accounts with General Ledger and billing out Statement of Tickets; • Monitors loan payments; • Submits grant draw down requests; • Print and distribute daily banking payment information; • Processes bond payments; • Maintains special assessments – prepares schedules, payment info, etc.; • Prepares miscellaneous statistics and reports, e.g. Keno, NPPD, telecommunications; • Prepares Administration budget; • Monitors ambulance billings by third party billing company and reconciles billing company records to City’s records; • Manages employee purchasing card applications and renewals; • Oversees employee purchasing card usage according to City policies; • Investigate and report any issues related to employee purchasing card misuse; • Maintains accurate records of employee purchasing card activity. This could include keeping track of issued cards, spending limits, and transaction history; • Other duties as assigned. 


Required Knowledge, Skills, and Abilities

JOB STANDARDS/SKILLS Knowledge of: • Modern office procedures, methods and equipment. • Microsoft Office products which include Excel, Word and Outlook. • Business letter writing and basic report preparation. • Principles and procedures of financial record keeping and reporting. • English usage, spelling, grammar and punctuation. • Basic mathematical principles. • Pertinent federal, state, and local laws and regulations. • Office equipment including computer, scanner, printer, copier, calculator, and telephone. Ability to: • Consistently meet deadlines in the invoice payment process. • Maintain a variety of numerical information on records. • Interpret and apply federal, state and local policies, procedures, laws and regulations. • Communicate clearly and concisely, both orally and in writing and through e-mail communications. • Strong skills needed in using Microsoft Office products Excel, Word, and Outlook. • Establish and maintain effective working relationships with those contacted in the course of work.

TRAINING, EDUCATION, EXPERIENCE AND QUALIFICATION An associate’s degree in an applicable field is required, such as: • Accounting • Business Administration • Public Administration • Fiscal Management • Any related degree from an accredited institution Minimum of 3-5 years of experience in a finance-related field, preferably within local government. Must obtain Notary Public certification within one year of hire.  


Compensation Details

 Salary $4,629 - $6,355 per month.


Benefits

Excellent benefit package.


How to Apply

Apply at www.norfolkne.gov/humanresources or Human Resources Office, 309 N. 5th Street, Norfolk, NE 68701, (402) 844-2010. Submit resume and cover letter along with completed application. Closing date is July 8, 2024. Open until filled. EOE