Office Assistant III (Human Resources)
  • Job Posting Expires: 5/1/2023
14M ago
$0 to $0
Full Time
Administrative, Support and Clerical
Primary Duties

Wayne State College is seeking an Office Assistant III to work in the Human Resources department. Professional customer service and organizational skills are necessary.

Nature of work: 

This is an advanced classification that performs specialized clerical work of an administrative nature of varied scope and complexity requiring a broad knowledge of standardized policies and procedures, and confidentiality in the disposition of work matters.

Work requires significant independent judgment, problem solving, and decision making skills within prescribed limitations. Interprets guidelines to specific situations that are not covered by policies or procedures.

Work includes the maintenance of various record systems, the creation of reports involving payroll, employee, student, departmental records, and statistical data. Work also includes composing routine memoranda, correspondence and written materials requiring knowledge of institutional policies and procedures, scheduling meetings, and making travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.

Occasional supervision and oversight is provided to employees in this classification.
Examples of Work Performed:
1) Support Human Resources programs and processes
a) Manage mandatory employee training; update user information; issue training modules; monitor and track; and provide follow up. Update employee training records both paper and electronically.
b) Manage the EHA Wellness Program.
c) Communicate Continuum (EAP) information to all benefit eligible employees.
d) Coordinate the Hepatitis B Immunization process.
e) Process forms and maintain logs for employee tuition waivers, perform audits and reports as needed.
f) Assist with processing and tracking all annual performance appraisals.
g) Assist with maintenance of personnel file folders.
h) Coordinate the exit process by setting up exit appointments, maintaining/processing documents, and tracking.
i) Be knowledgeable to assist employees with completing work comp forms.
j) Create and enter data for the NSCS Board of Trustees Personnel Action report.
k) Complete requests for employment verification.
l) Review and reconcile the bank change register report to employee forms for accuracy when needed.
m) Facilitate the Defensive Driving program by receiving documentation and tracking.
n) Perform background checks for full-time, part time, and adjunct employees if needed.
2) Perform general office support
a) Perform mail distribution and pick up.
b) Answer all reception phone calls, transfer to the appropriate person and/or take phone messages.
c) Greet and assist all students, employees and guests as they arrive in Human Resources.
d) Maintain office inventory and place approved orders.
e) Support the Human Resources department with copying, filing, scanning, and distribution.
3) Coordinate on-boarding new employees
a) New Hire Orientation
i) Coordinate new employee orientation meetings.
ii) Schedule new employee meetings with NAPE representative.
iii) Track, monitor, and file orientation forms.
b) Track new hires and send out all campus Welcome email monthly.
c) Monitor, send reminders, and track 6 month performance appraisals.
4) Provide basic support through PeopleAdmin by updating employee records and assist with data entry as needed
a) Enter new user data.
b) Update existing user data.
c) Inactivate users and outdated job descriptions.
d) Track and schedule user training.
e) Support staff applicant review when needed.
f) Perform audits.
5) Assist with employment contracts and appointment letters
a) Issue completed contract and appointment letters.
b) Track mailed contracts per the 20 day return guidelines.
c) Process and distribute returned & signed contracts.
6) Support monthly and bi-weekly employment payroll process
a) Assist bi-weekly and monthly employees with instructions on how to fill out employment paperwork correctly.
b) Collect, review, record and reconcile work/leave records for non-exempt employees as needed.
7) Review recommends for employment and contract recommendations for Director.
8) Support special events and projects such as but not limited to: Support & Professional Staff Recognition Brunches, Fall Opening Meeting, employment searches, and training sessions.
9) Maintain and update Campus Directory on the WSC webpage.
10) Support all Human Resources functions with other duties as assigned by the Director of Human Resources.

Required Knowledge, Skills, and Abilities

Required Qualifications: 

- High School diploma or equivalent

- Knowledge of Microsoft Office (e.g., Word, – Excel, PowerPoint, etc.)

- Ability to maintain confidentiality

Compensation Details

Competitive, commensurate with qualifications and experience. Attractive and comprehensive benefit package. Annual starting salary is $35,001.00.


Wayne State College has an outstanding benefit package.

Benefit coverage begins the first day of the month after employment starts.


Coverage through Blue Cross Blue Shield of Nebraska with two options: a Preferred Provider Plan (PPO) with a $650 deductible

or a High Deductible Health Plan (HDHP) with a $3,800 deductible.

• Preferred Provider (PPO) = $650.00 deductible, co-insurance 80/20, out of pocket maximum is $4,600. Co-pays are

$35 for primary physician, $55 for specialty physician or urgent care, $85 for ER visits. This plan includes a prescription


• High Deductible Health Plan (HDHP) = $3,800.00 deductible, co-insurance 90/10, out of pocket maximum is $4,350.

Health Reimbursement Account funded by WSC for out of pocket expenses.

• Dental Plan includes two oral exams/cleanings each calendar year with no deductible. Any restorative or maintenance

services cost a $25 deductible per year.


Coverage through Ameritas-VSP; $20 deductible for an annual exam; coverage includes specified maximums for lenses and

frames and a discount on contacts.


All full time employees receive a term life plan with a death benefit of $30,000. Optional supplemental coverage is available.


Voluntary contributions are available for full time employees. Once employees meet the minimum age requirements,

employees will contribute 6% of gross salary on a pre-tax basis and WSC contributes 8%. Employees are fully vested from the

first date of contributions. Employees may contribute up to what law allows each year.


Full time employees receive sick leave, vacation leave, 6 days of bereavement leave, and 13 paid holidays.


Long Term Disability, Flexible Spending Accounts (FSA), Tuition Waivers, Employee Assistance Program (EAP) and Wellness


For more information on benefits please go to and click on Benefits.

How to Apply