Office Assistant III (School of Science, Health, and Criminal Justice)
  • Job Posting Expires: 7/31/2025
2W ago
$0 to $0
Full Time
No
Administrative, Support and Clerical
0-2 Years
Diploma
Primary Duties

Nature of Work: This is an advanced classification that performs specialized clerical work of an administrative nature of varied scope and complexity requiring a broad knowledge of standardized policies and procedures, and confidentiality in the disposition of work matters.Work requires significant independent judgment, problem solving, and decision making skills within prescribed limitations. Interprets guidelines to specific situations that are not covered by policies or procedures. Work includes the maintenance of various record systems, the creation of reports involving payroll, employee, student, departmental records, and statistical data. Work also includes composing routine memoranda, correspondence and written materials requiring knowledge of institutional policies and procedures, scheduling meetings, and making travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees. Occasional supervision and oversight is provided to employees in this classification.

Examples of Work Performed:

1. Coordination and planning of SHC events and functions
2. Serve as point-of-contact for SHC, maintain positive customer service to faculty, staff, and students
3. Provide clerical support for faculty and staff including taking meeting minutes, scheduling rooms, organizing documents
4. Assist with budget monitoring and analysis, purchasing, and travel coordination
5. Assist with contract recommendations and overload computations
6. Assist dean with projects, meetings, and everyday tasks
7. Assist dean in building maintenance and technology or equipment needs
8. Assist and monitor in dean’s schedule (appointments, meetings, etc.)
9. Collect and compile faculty packets for evaluations (include their Faculty Information Form, any applicable course evaluation results, etc.)
10. Assist department chairs with course schedule process. Work with the Records and Registration office to ensure accuracy of all course scheduling
11. Course related
a. Collect/maintain current file Faculty Syllabi each semester (1x/semester)
b. Monitor low enrollments with Department Chairs/Dean & Communicate with VPAA office
12. Update graduate course rotation for all graduate courses for the website
13. Marketing
a. Work with College Relations to update website and all program sheets/brochures for all programs
b. Create and/or post slides for kiosk school/WSC announcements (ongoing)
c. Update all display marketing materials for recruitment
d. Manage and post content on school social media accounts
14. Maintain any school memberships and distribute information pertaining to the memberships regularly
15. Software Usage: EMS, Firefly, Concur, WebFocus, Wildcats Online (PeopleSoft), SAP, Microsoft Office
16. Other duties as assigned
 

Required Knowledge, Skills, and Abilities

Required Qualifications: Graduation from High School or educational equivalent, college coursework in Business Administration or related field, and two years of clerical experience.


Compensation Details

Competitive, commensurate with qualifications and experience. Attractive and comprehensive benefit package. Minimum annual starting salary is $38,130.


Benefits

Wayne State College has an outstanding benefit package.

 

Benefit coverage begins the first day of the month after employment starts.

 

HEALTH AND DENTAL

Coverage through Blue Cross Blue Shield of Nebraska with two options: a Preferred Provider Plan (PPO) with a $650 deductible

or a High Deductible Health Plan (HDHP) with a $3,800 deductible.

• Preferred Provider (PPO) = $650.00 deductible, co-insurance 80/20, out of pocket maximum is $4,600. Co-pays are

$35 for primary physician, $55 for specialty physician or urgent care, $85 for ER visits. This plan includes a prescription

discount.

• High Deductible Health Plan (HDHP) = $3,800.00 deductible, co-insurance 90/10, out of pocket maximum is $4,350.

Health Reimbursement Account funded by WSC for out of pocket expenses.

• Dental Plan includes two oral exams/cleanings each calendar year with no deductible. Any restorative or maintenance

services cost a $25 deductible per year.

 

VISION

Coverage through Ameritas-VSP; $20 deductible for an annual exam; coverage includes specified maximums for lenses and

frames and a discount on contacts.

 

LIFE INSURANCE

All full time employees receive a term life plan with a death benefit of $30,000. Optional supplemental coverage is available.

 

RETIREMENT

Voluntary contributions are available for full time employees. Once employees meet the minimum age requirements,

employees will contribute 6% of gross salary on a pre-tax basis and WSC contributes 8%. Employees are fully vested from the

first date of contributions. Employees may contribute up to what law allows each year.

 

PAID LEAVE PROGRAMS

Full time employees receive sick leave, vacation leave, 6 days of bereavement leave, and 13 paid holidays.

 

ADDITIONAL BENEFITS AVAILABLE

Long Term Disability, Flexible Spending Accounts (FSA), Tuition Waivers, Employee Assistance Program (EAP) and Wellness

Programs.

 

For more information on benefits please go to wsc.edu/hr and click on Benefits.


How to Apply

For more information or to apply, please use the link below:

https://nscs.peopleadmin.com/postings/12585