Payroll Administrator (106)
  • Job Posting Expires: 4/30/2023
5D ago
$0 to $0
Full Time
2-4 Years
Primary Duties

The mission of Faith Regional Health Services is to serve Christ by providing all people with exemplary medical services in an environment of love and care.

Summary: Responsible for managing the payroll process for bi-weekly payrolls, ensuring employees are paid in an accurate and timely manner. This includes processing payroll, taxation forms and benefits, handling payroll questions, reporting, and completing any other tasks necessary for overseeing the payroll process.

The listing of job duties contained in this job description is not all inclusive. Duties may be added or subtracted at any time due to the needs of the organization.



Essential Job Duties and Responsibilities:

  1. Manages biweekly payroll processes.
    • Accurately enters pay and benefit adjustments into payroll batches
    • Troubleshoots timecard, pay code and transfer issues with employees and timekeepers/approvers
    • Enters and monitors physician contracts, hiring bonuses, calculation of retirement earnings and extra pay
    • Enters and monitors employee sign-on bonuses, tuition reimbursement and extra pay
    • Enters pay rate changes into employee records in payroll system
    • Calculates and enters annual employee top of range bonuses and bi-annual PTO sellback
    • Maintains wage garnishments, internal wage assignments and charitable contributions
    • Calculates payroll taxes for employee awards and prizes
    • Enters pension changes and maintains employee changes to tax withholding and direct deposit accounts
    • Generates balancing reports and conducts audits of payroll data received from timecards, batches, and other sources, and follows up with timekeepers/directors if there are discrepancies
    • Calculates trial payroll and audits for accuracy prior to finalization
    • Generates payroll General Ledger distribution file and submits to Finance for posting
    • Creates checks, pay advices and transmission of direct deposit file
    • Creates and balances Health Savings Account transmission file for employee and employer contributions
    • Creates Accounts Payable vouchers for child support and garnishment withholdings
    • Calculates, balances, transmits, and records Federal and State tax deposits
    • Generates and balances pension interface and transmits contributions
    • Provides payroll reports to Finance, human resources, and internal wage assignment entities
    • Submits new hire and termed employee information to pension carrier
    • Monitors Analytics reports and makes updates as needed
    • Updates payroll system for year-end processing and new payroll year
    • Works closely with human resources for payroll system updates, additions and testing
    • Demonstrates understanding of compensation through precise calculation and accurate computation

2. Responds to internal and external inquiries and provides guidance to employees, timekeepers, and directors.

    • Completes employment verifications and responds to garnishment and levy interrogatories
    • Provides information regarding pay periods, pay codes and policies, use of timeclock and navigation of payroll self-service portal to new employees at orientation
    • Interprets pay policies and provides guidance in their application
    • Assists with navigation of self-service portal and timecard issues – PTO requests, pay advices, direct deposit, and tax withholding changes, missed punches, department transfers, pay codes
    • Answers questions regarding pay checks and provides clarification regarding PTO accruals and usage in a timely manner
    • Queries information at the request of directors and vice presidents
    • Provides information for budgeting purposes
    • Works closely with human resources regarding employee benefit questions and concerns

3. Responsible for providing information for audits, surveys, and reporting, and preparing quarterly and annual payroll tax returns.

    • Compiles hourly data for annual OSHA300 report
    • Prepares documentation for Workers Comp Insurance carrier audit
    • Research documentation for corporate compliance
    • Compiles data for monthly Bureau of Labor Statistics Survey and quarterly National Database of Nursing Quality Indicators survey
    • Compiles and submits data for quarterly Nebraska Department of Labor Multi-Site Report and quarterly CMS Payroll Based Journal
    • Prepares and files quarterly and annual employment tax returns (941, 941N, SUTA, FUTA)
    • Prepares and submits annual pension plan census
    • Balances year-end, processes, distributes and submits W-2 and W-3 forms
    • Gathers information for fiscal and pension audits
    • Assists with preparation of supporting schedules and work papers for External Auditors; participate in payroll audit by providing necessary documentation.

4. Administrative Duties

    • Reconciles all payroll general ledger accounts and necessary payroll journal entries, as required
    • Analyze payroll to ensure wages are distributing to the proper general ledger/department/ and company accounts for wages and benefits.
    • Ensure payroll vendor invoices and payments are submitted in a timely manner.
    • Maintain general ledger accounts and accounting units in Global HR to ensure proper distribution.

5. Demonstrates the ability to adapt to unexpected events and complete projects within specified time frames

Hours will be dependent on patient census and workload. Ability and willingness to work a flexible schedule, to include after-hours and weekends as necessary.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Required Knowledge, Skills, and Abilities

Job Requirements:

The requirements listed below must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.


Bachelor’s Degree preferred.


Finance, Accounting, or Business-related field preferred.


Previous healthcare experience preferred.

Previous payroll experience preferred.

Combination of 2 years of education and experience in the position field required.


Language Skills – Ability to read, write, speak, and understand the English language required.


Thorough knowledge of accounting principles and procedures preferred.

Knowledge and experience with financial statement preparation for all types of legal entities preferred.

Knowledge and experience with general ledger functions and month-end/year-end close process preferred.

Knowledge and experience in preparing and reviewing of partnership, corporate, payroll and non-profit tax filings preferred.

Faith Regional Health Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.



Compensation Details

Based on Experience


FREE Dental Insurance for employee only with two FREE cleanings each year 

FREE Life Insurance 

FREE Urgent Care visits for qualifying symptoms including medical dependents 

Paid Time Off – 24 days per year accrued in PTO Bank for new-full time employees 

Health Insurance option of High Deductible or PPO Plan 

Health Savings Account with FRHS monthly contribution of $75

Vision Insurance 

Short Term Disability Insurance 

Long Term Disability Insurance 

Critical Illness Insurance 

Accident Insurance 

Supplemental Life Insurance 

Wellness Discounts for Health Insurance  

Smoking Cessation Program 

Met Law Legal Services Program  

YMCA and other local discounts 


How to Apply

Payroll Administrator