Administrative Assistant I - Street & Fleet Division
  • Job Posting Expires: 12/27/2022
2W ago
$50,000 to $60,000
Full Time
No
Administrative, Support and Clerical
0-2 Years
Diploma
Primary Duties

Under the direction of the Street Manager, performs a variety of complex office duties; assists in departmental procedures and in financial and secretarial record keeping, managing supplies, processing invoices and other paperwork. ESSENTIAL JOB FUNCTIONS • Provides customer service and public relations methods and techniques; • Maintains basic structure and functions of a municipal organization; • Receives citizens’ complaints, corresponding the complaint information to the proper division and follow-up of the action taken regarding the complaint; • Performs office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases; • Develops, enters data, maintains and generates reports from a database or available information; • Designs, creates, formats, and revises worksheets, booklets, brochures and forms using appropriate software; • Enters work orders for Fleet Services; • Reconciles monthly credit cards; • Processes work orders to submit for billing by the City Clerk; • Maintains records and prepares reports for the Annual State Street report; • Records repair parts on vehicle cards and in computer; • Enters accident reports for Police Division through modem; • Posts daily time sheets on computer and prints out monthly reports; • Prepares payroll for Street and Fleet Divisions; • Obtains purchase orders for supplies; • Operates and updates snow command system board during snow operations; • Performs routine daily tasks such as screening office and telephone calls, providing information requested, referring visitors to proper officials, operating radio equipment, typing and filing. • Performs other related duties as required. 


Required Knowledge, Skills, and Abilities

Ability to: • Perform a full range of varied complex. Sensitive and highly responsible office support functions of a general or specialized nature. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. • Communicate clearly and concisely, both verbally and in writing. • Operate various office equipment and have a high level of computer skills. • Deal courteously with the public and staff. • Make decisions and maintain confidentiality in the performance of duties. • Maintain or obtain exceptional organizational skills.


Compensation Details

Salary range $3,152 - $4,472 per month.


Benefits

 Excellent benefit package.


How to Apply

 Apply at www.norfolkne.gov/humanresources or Human Resources Office, 309 N. 5th Street, Norfolk, NE 68701, (402) 844-2010. Submit resume and cover letter along with completed application.